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Financial Specialist

Company: California State University Office of the Chancell
Location: Long Beach
Posted on: January 15, 2022

Job Description:

Financial SpecialistJob no: 505487
Work type: Staff
Location: Chancellor's Office
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Chancellor's Office StatementJoin our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial Specialist. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.SalaryThe salary range for this classification is $4,693 to $8,489 per month.ClassificationAdministrative Analyst/Specialist - Exempt IIPosition InformationThe California State University, Office of the Chancellor, is seeking a Financial Specialist to be responsible for all financial transactions and financial reports for the departments of Academic Success & Inclusive Excellence (ASIE), Center for Community Engagement (CCE) and Office of External Relations (OER). The financial specialist also provides strategic recommendations and insights to maximize department resources. This position will coordinate, administer, and analyze the fiscal and budgetary policies and procedures for all managed budgets with varying complex fund sources and constraints. The incumbent is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. This individual will independently monitor expenditures; identify and rectify processing errors; reconcile budget journal activities ensuring accurate expenditure of funds; and lead annual budget request and allocations processes.ResponsibilitiesUnder the general direction of the Assistant Vice Chancellor and Senior Strategist, the Financial Specialist will:

  • Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for the departments across all funding sources.
    • Work with lead department staff on grant proposal preparation.
      • Advise AVC and other department leaders on financial strategy.-Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies.
        • Administer and track allocations, proposal requests, contracts, purchase orders and other documentation required for proper fund expenditure and accounting.
          • Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development
            • Review and analyze financial reports and reconcile financial transactions for all CCE, ASIE and OER accounts using PeopleSoft Financial system.
              • Communicate regularly with the divisions of Academic and Student Affairs, as well as Business and Finance to ensure departments are compliant with financial transaction policies and principles.
                • Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies and procedures.
                  • Prepare data and/or reports on fiscal matters for various agencies (Chancellor's Office, Department of Finance, Legislators, Grantors).
                    • Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting.
                      • Ensure the departments are compliant with all laws, policies, and provisions of funding sources.
                        • Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed).
                          • Coordinate travel arrangements and complete travel reimbursement paperwork for members of CCE's CSU STEM VISTA program, departmental guests, consultants, and department staff, as needed.
                            • Coordinate, plan and develop the budget process for departments, including annual budget requests, projections, and variance analysis.
                              • Review and approve, with AVC oversight, AVC staff travel authorization and expenses in the Chancellor's Office travel system (i.e., Concur).
                                • Coordinate and process HR-related paperwork for recruitment, separation, renewal, reclassification, labor distribution documents and maintain personnel files.
                                  • Conduct and process labor cost distribution and staffing cost analysis.
                                    • Manage the fiscal operations and act as a secondary Delegation of Authority (DOA) for all departmental financial transactions.
                                      • Provide general assistance to department staff as needed.QualificationsThis position requires:
                                        • A Bachelor's degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
                                          • Expertise with state and CSUCO fiscal policies, practices, and procedures.
                                            • Experience in managing federal, private, and state grants.
                                              • Excellent administrative management skills required. Requires budget experience, and/or advanced knowledge in PeopleSoft systems.
                                                • Excellent organization skills in a multi-tasking environment.
                                                  • Ability to work effectively with a wide range of individuals (faculty, students, funders, administrators, program officers).
                                                    • Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines.
                                                      • Strong collaborative and communication abilities.
                                                        • Ability to work in a networked computer environment.
                                                          • A general knowledge of governmental and not-for-profit accounting methods and related laws, rules and regulations (preferred).
                                                            • Ability to respond to inquiries from staff on a variety of policies and procedures and determine the most appropriate method or approach to address a fiscal or administrative matter.
                                                              • Strong writing and verbal communication skills.
                                                                • Proficiency with computer application such as Microsoft Office is required
                                                                  • Well-organized, excellent attention to detail.
                                                                    • Strong interpersonal and teamwork skills and the ability to present information clearly and effectively.
                                                                      • Work independently, but willing to take directions and ask questions.
                                                                        • Ability to commit to deadlines and complete projects on time.
                                                                          • Diligence and ability to push issues through to resolution.
                                                                            • Strong analysis and problem-solving skills.Application PeriodApplications will be accepted until the job posting is removed.How To ApplyPlease click "Apply Now" to complete the California State University, Chancellor's Office online employment application.Equal Employment OpportunityThe university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.Title IXPlease view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleixE-VerifyThis position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).If hired, you will be required to furnish proof that you are legally authorized to work in the United States.COVID19 Vaccination RequirementThe CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/BackgroundThe Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.


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Keywords: California State University Office of the Chancell, Long Beach , Financial Specialist, Accounting, Auditing , Long Beach, California

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