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Administrative Assistant

Company: American University of Health Sciences
Location: Long Beach
Posted on: May 7, 2021

Job Description:

American University of Health Sciences (AUHS) is searching for an Administrative Assistant with a positive attitude and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Administrative Assistant provides comprehensive, specialized administrative and operational support. Duties and responsibilities are as follows:

  • Maintains key contacts databases and maintains both paper and electronic filing systems.
  • Examines correspondence, memos, directives, materials, etc. received. Initiates relevant action such as replying to requests by sending a form letter
  • Initiates relevant action such as replying to requests by sending a form letter, arranging meetings, or compiling recurring reports.
  • Refers other correspondence to supervisor for action along with pertinent information available.
  • Types letters, reports, forms, etc. from rough drafts, making changes in grammar, punctuation, and spelling as needed. May record and transcribe dictation and meeting minutes.
  • Screens and directs calls and visitors
    • Maintains appointment and work schedules, secures accommodation for supervisors.
    • Coordinates other function within a defined area as assigned, serving as an effective liaison between supervisor and internal and external contacts.
    • May assist other departments by providing relief when necessary
    • Establishes and properly maintains an effective record-keeping system for correspondence, reports supplies and other sources of information.
    • May perform receptionist duties for the Institute include answering incoming calls, taking messages, and greeting visitors.
    • Perform other duties assigned. EDUCATION:
      Must have a Bachelor's Degree or higher

      • Experience in corporate, general office, clerical or secretarial work or the equivalent.
      • Expert in using office software packages, technology, and systems.
      • Ability to independently handle multiple work unit priorities and projects.
      • Ability to independently interpret prioritized and apply policies and procedures.
      • Ability to troubleshoot most office administration problems.
      • Ability to understand problems from a broad perspective and anticipate the impact of office administration problems.
        • Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels.
          • Excellent communication skills. Please click the link below to take the aptitude test:

            A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with AUHS. Failure to satisfactorily complete the background check may affect the application status of applicants.

            Bi-lingual in Japanese, Chinese, Vietnamese or Korean or other languages is required.

            Willing to sponsor the right candidate for employment visa

            Job Type: Full-time

            Language (Required):
            • Korean, Japanese, Chinese, Vietnamese or Khmer/Cambodian. Benefits:
              • Health insurance
              • Dental insurance
              • Vision insurance
              • Retirement plan
              • Paid time off Typical start time:
                • 9AM Typical end time:
                  • 6PM Setting:
                    • Education Ergonomic Workspace:
                      • Yes Team Environment:
                        • Working alone and with a team Job Requirements:
                          • Provide general office administrative services
                          • Assist with general office administrative tasks
                          • Perform other administrative/clerical duties
                          • Perform administrative and office support
                          • Accomplishing clerical or administrative duties
                          • Maintain files in the administrative office
                          • Assist with general administrative duties
                          • Preforming routine general administrative duties
                          • Performing administrative duties and office support activities
                          • Providing administrative support the corporate office
                          • Provide office support to other administrative staff
                          • Perform other administrative/secretarial duties
                          • Assist with other administrative duties
                          • Provide administrative support to other administrative assistants and departments
                          • Perform all administrative duties for the office
                          • Maintaining administrative and clerical files
                          • Perform general office support and administrative assistance
                          • Perform administrative and office support activities
                          • Perform administrative tasks such as mail
                          • Performing general clerical and administrative duties

Keywords: American University of Health Sciences, Long Beach , Administrative Assistant, Administration, Clerical , Long Beach, California

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