Senior Executive Administrative Assistant

Company: AbbVie
Location: Irvine
Posted on: July 2, 2025

Job Description:

Company Description At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn. Allergan Aesthetics | An AbbVie Company Job Description Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and Blackberry/iPhone setups, managing billing, compiling meeting materials and other similar matters. Responsibilities Provides general administrative support, prepare agendas, take minutes, track actions items for meetings. Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, etc. Interacts with high-level executives and handles confidential or business-sensitive information and may provide back up support to higher-level management as needed. Support tracking budget expenditures. Site support and ordering of supplies, materials, etc., as needed. Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Operates with general instruction and some supervision. Laise with internal and external stakeholders on behalf of Sr. Leader. Assist in tracking projects and deadlines and coordinates cross-functional meetings. Qualifications High School diploma or equivalent. Some college or continued education preferred. 5 years of progressively responsible administrative support, with at least 3 years supporting executives or senior leadership. Experience in a fast-paced, high-stakes environment with proven success supporting multiple stakeholders Basic to intermediate knowledge of Microsoft Office Suite and tools like SharePoint, Teams, Concur, SAP. Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: The compensation range described below is the range of possible base pay compensation that the Company believes ingood faith it will pay for this role at the time of this posting based on the job grade for this position. Individualcompensation paid within this range will depend on many factors including geographic location, and we may ultimatelypay more or less than the posted range. This range may be modified in the future. We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/visioninsurance and 401(k) to eligible employees. This job is eligible to participate in our short-term incentive programs. Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, and determinable.The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefitsthat are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid andmay be modified at the Companys sole and absolute discretion, consistent with applicable law. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html

Keywords: AbbVie, Long Beach , Senior Executive Administrative Assistant, Administration, Clerical , Irvine, California