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Payroll Manager Bi Lingual Spanish

Company: Bennett Gaynor Sustainable Staffing
Location: Long Beach
Posted on: May 18, 2020

Job Description:

Hospitality client is seeking an experienced Bi-Lingual (Spanish) Payroll manager with expertise in California wage and hour regulations to oversee the Client's compliance with California law. He or she will be responsible for the administration, coordination, and management of payroll services for the Client, ensuring employees are accurately paid on time, all personnel actions, timekeeping and leave reporting are accurately processed; and all disbursements and commissions are correctly calculated and paid. He or she will conduct staff and manager meetings and trainings as necessary on payroll-related issues and be responsible for recommending and developing payroll policies, systems and best practices that contribute to the continuous improvement efforts of the Club. The Senior Payroll Manager will serve as Team Lead on the selection, implementation and upgrade of payroll systems; monitor program efficiency; develop reporting procedures and other methods to establish program accountability and measure success. He or she will participate in the development of operating goals and objectives; provide consultation in the execution of organizational analyses; and in consultation with HR, act as the Payroll liaison with state agencies as needed. ESSENTIAL JOB FUNCTIONS: This job description in no way states or implies that these are the only duties to be performed by the associate occupying this position. Associates will be required to perform any other job-related duties assigned by their supervisor. Serve as in-house subject matter expert in all California payroll regulations including wage and hour laws, reporting and record-keeping statutes. Responsible for personal compliance and monitoring club-wide compliance, reporting any and all issues to Controller and/or HR Director (HRD). Review and audit existing internal practices and procedures Identify and document required procedures, processes and reports. Review, verify and process payroll data for transmittal to outside payroll service for processing. Review reports from payroll service, bringing any discrepancies to the attention of the CFO or Controller and ensuring final print outs of payroll reports are available for their review prior to final processing. Produce an accurate payroll on time each pay period. Prepare manual checks as needed. Review and post in the system all earnings including lessons, camps, hits, strings, grips and monetary incentives to ensure proper payment. Track appropriate agreements for all employees receiving commission. Monitor consistent adherence to required payroll procedures and practices to ensure adherence to all applicable laws and established guidelines. Stay abreast of developments in wage and hour regulations and legislation affecting payroll, bringing new developments and requirements quickly to the attention of HR Director and Controller. Revise and update information resources as needed. Help to teach and enforce the client's rules, regulations and policies associated with payroll, seeking help from Controller and HR Director as needed. Conduct training in English and Spanish for new and existing supervisors and participate in new employee orientation to train new hires as requested. Liaise effectively with staff and Department Heads and Club Managers to reconcile all payroll matters in a timely fashion. Ensure adequate documentation of all recommendation, decisions and actions. Work directly with Team Members who have paycheck questions, knowing when to escalate to their supervisor and/or Human Resources. Liaise with Human Resources for all employee information related to payroll including classification and status, pay rate, vacation, sick leave, 401k and other benefits. Maintain all deductions including medical, dental, 401(k), life, LTD and others. Track all deductions on spreadsheets and use to audit and reconcile insurance bills. Review insurance statements for accuracy and submit for payment. Ensure timesheets are distributed each pay period to all nonexempt employees; that they are reviewed, signed, approved by the appropriate supervisors, and filed appropriately. Follow up on missing or late timesheets to ensure a complete set of records. Prepare daily missed punch, meal penalty and overtime reports for submission to managers. Ensure all overtime is documented, approved and accurately paid including calculation of a blended overtime rate as needed. Ensure all meal breaks are recorded and all necessary meal penalties are paid timely. Oversee Client's time reporting and leave accounting systems. Work with timekeeping vendor to troubleshoot timeclock malfunctions, etc. Register new employees' fingerprints in the timeclocks in a timely manner. Re-register employees' fingerprints as necessary. Track and audit attendance records for all employees including tracking of time off and exchange holidays for exempt employees. Follow up on exempt employee time off requests bringing any issues or challenges to the attention of their supervisor, HR and the Controller. Track and audit vacation and sick leave accruals to ensure accuracy. Review sick and vacation requests to ensure that requested hours are accrued, approved and paid according to Club policy including HRD or GM approval for vacation requests of more than 2 weeks. Ensure that staff changes are recorded in the computer system used to produce payroll are properly authorized and recorded according to established policy and procedure. Input changes as requested by HR. Participate in vendor selection and evaluation of payroll/HR systems. Serve as Team Lead on software implementation and updates. Participate in efforts to transition to a paperless office. Organize department records and data, storing all payroll files and documents in safe and secure place, locked when not attended and accessed by authorized personnel only. Store only those records required by law, purging and destroying records appropriately on a regular basis, obtaining HRD approval of files marked for purging. Respond to records requests as needed, ensuring nothing goes out without the approval of the HRD. Provide support to the Controller in preparing financial statements related to payroll. Assist internal and external auditors. Identify areas in which the service can improve, and develop creative solutions to address them. Special projects as assigned by the Department Head STANDARD SPECIFICATIONS: Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees or guests. SKILLS & QUALIFICATIONS: Essential: A Bachelor's degree from an accredited four-year college or university, preferably in a job-related field, or a minimum of 10 years of progressively responsible previous experience processing payroll in an organization with complex personnel systems. Extensive background in and knowledge of best payroll practices including but not limited to payroll accounts receivable, levies or earnings, withholding orders, wage assignments and commissions, time reporting, leave tracking, etc. Must be a California payroll expert with strong knowledge of state and federal laws related to payroll. Experience with system implement

Keywords: Bennett Gaynor Sustainable Staffing, Long Beach , Payroll Manager Bi Lingual Spanish, Executive , Long Beach, California

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