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Team Administrative Assistant*

Company: Morgan Stanley
Location: Long Beach
Posted on: June 9, 2021

Job Description:

POSITION SUMMARY:

The Team Administrative Assistant is responsible for a variety of administrative and analytical tasks to support members of the team. The role requires a highly organized individual with strong attention to detail, sense of urgency and ability to multi-task. Must be proactive and thrive in a demanding, fast-paced and constantly changing environment.

DUTIES and RESPONSIBILITIES:

  • Manage calendars, schedule meetings and set up conferences across multiple time zones.
  • Assist with various administrative aspects of the team, including but not limited to monitoring email, answering phone calls, mail services, general copying, filing and scanning.
  • Organize internal and external meetings, including logistics, attendees, materials and communications.
  • Schedule all travel within budget, producing travel itineraries and expense reports.
  • Assist in the preparation of PowerPoint presentations and Excel spreadsheets.
  • Provide marketing and sales support to branches and their teams.
  • Perform market research

Note: Role is not responsible for soliciting and processing client account requests.

EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS:

Education and/or Experience

  • High school diploma required.
  • At least 18 years of age.

Knowledge/Skills

  • Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task.
  • Advanced Microsoft Office (Word, Excel, Outlook and PowerPoint) skills.
  • Ability to handle confidential materials in a professional manner.
  • Effective communication and interpersonal skills (both written and verbal).
  • Ability to work on a team.
  • Strong analytical skills and ability to interpret.

Reports To:

Business Service Manager

Morgan Stanley

EOE committed to diversifying its workforce.

M/F/D/V

Keywords: Morgan Stanley, Long Beach , Team Administrative Assistant*, Other , Long Beach, California

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