Office Administration Manager

Company: All Souls Cemetery | All Souls Mortuary
Location: Long Beach
Posted on: October 9, 2021

Job Description:

Office Administration Manager 

Mission Hills Mortuary, Mission Hills 

*Attention Internal Applicants - If you are currently employed at one of our Cemetery/Mortuary or ACC locations and is interested in this position, please see your Manager so you can be explained the procedure and given the Internal Transfer Application.* 

POSITION SUMMARY: 

Under the general supervision of the Mortuary Manager, the Office Administration Manager delegates, manages and performs the overall administrative function of the operational activities of a funeral home. Manages and coordinates the activities of support staff to ensure the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. 

ESSENTIAL FUNCTIONS: 

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work. 

Oversees processing of all accounting support functions including: 

• Collections of all accounts receivable including billing 
• Verifications and payments of all accounts payable invoices 
• Controls of receipt and deposit of cash payments received 
• Verifies/audits cash disbursement reports 
• Processing Pre-need and At-need contracts 
• Maintains petty cash account and disburse the same in accordance with company policies and procedures 
• Coordinates the completion and filing of various funeral forms and reports; verifies accuracy 
• Prepares reports as required 
• Administers local HR processes as applicable 
• Collaborates and supports all other departments within the business location 
• Reviews time cards and administers payroll policies and procedures 
• Facilitates vendor coordination and supervision 
• Trains, supervises and coaches staff in processes and procedures 
• Processes expense reports and track Capital Expenditures 
• Maintains records as needed 
• Manages all Alarm Systems (codes, working order, etc.) 
• Monitors document retention policies and disposes of expired documents in a secure manner 
• May prepare correspondence 
• Prepares customer statements 
• Assists the Funeral Arrangers and other support staff as another point of contact for families with regards to questions or complaints Supports location management to ensure all work orders are completed in a timely manner with proper documentation Assures compliance with all company policies and procedures
• Performs other duties as assigned 

MINIMUM QUALIFICATIONS 

Education and Experience 

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically: 

• Active member of a Roman Catholic faith community 
• Bilingual Spanish/English preferred. 
• High school diploma or completion of a college diploma training program 
• Minimum 5 years of management experience in an administrative capacity with focus on customer service 
• 3 – 5 years bookkeeping, general office, clerical accounting, and Accounts Payable experience required 

Knowledge, Skills, and Abilities 

Knowledge of: 

• Experience with MS Office including Word, Excel and Outlook 
• Understanding of Christian Burial in the Catholic Church 
• Proficiency in data entry and reconciliation techniques 

Skills in: 

• Calculate figures and amounts such as discounts, interest, proportions and percentages and to apply concepts of basic mathematics. Provide excellent customer service skills by responding to common inquiries or complaints from customers, co-workers or members of the business community. 
• Interpersonal skills including tact, patience and diplomacy 

Ability to: 

• Organize and coordinate projects. 
• Follow multiple pending requests through to completion. 
• Communicate effectively in written and oral form. 
• Develop and maintain effective working relationships 
• Concentrate and complete moderately complex forms 
• Travel to local sites for meetings 
• Must be able to read and interpret Mortuary policies, procedures, contracts and customer files. 
• Effectively present information to patron family members, co-workers and management. 
• Work independently with initiative and little supervision 
• Maintain confidentiality

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Physical and Environmental Requirements: 

• Occasionally lift up to 20 pounds. 
• Sit for sustained periods of time on a daily basis. 
• Perform tasks requiring intermittent bending stooping, and walking. Sustain frequent movement of the fingers, wrists, hands and arms.

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Keywords: All Souls Cemetery | All Souls Mortuary, Long Beach , Office Administration Manager, Other , Long Beach, California