Secretary (OA)
Company: Veterans Affairs, Veterans Health Administration
Location: Long Beach
Posted on: May 6, 2022
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Job Description:
Summary The Long Beach VA Health Care System is currently
recruiting three (3) Secretary positions in the Executive
Leadership Team (ELT) in Long Beach, CA. The incumbent provides
administrative coordination and support for the Offices of the
Director, Deputy Director and Associate Director. Responsibilities
Duties include but are not limited to: Coordinate scheduling for
the Offices of the Director, Deputy Director and Associate Director
including set up of meetings, event coordination, calendar
management, correspondence and collection of needed documents for
meetings including those with VACO, VISN, Congressional offices,
and other key stakeholders. Manage meeting logistics and
coordination to include setting up meeting makers, confirmation of
attendees, booking of meeting locations, set up of audiovisual
devices, scheduling teleconference lines, drafting meeting agenda,
gathering/producing meeting documents, and taking meeting minutes.
Serve as Travel Coordinator to include submission of travel
requests via LEAF/Concur, set up of travel logistics, and
submission of reimbursement for the Executive Leadership Team as
needed. Manage equipment and supplies for the Executive Leadership
Team (ELT), which includes ordering, procuring, inventory
management, and maintenance. Serve as Purchase Card Holder for the
Executive Leadership Team including Offices of the Director,
Deputy, Chief of Staff and Associate Director for Patient Care
Services. Support personnel/Human Resource functions for the
Executive Leadership Team including management of staffs personnel
folders, submission of Human Resource tickers/requests, support of
annual Performance Plan, Performance Appraisal and award
completion/submission, support of any award coordination and
submission, assistance in recruitment efforts, Human Resource
Requests, Position Description management, and other staffing
functions. Serve as the public face for the Executive Leadership
Team greeting Veterans, Congressional representatives, staff,
vendors, community partners, and other visitors. Manage the the
Executive Leadership Team telephones; answer calls, routing to
correct person/department, checking voicemail, and responding to
telephone calls/inquiries. Update telephone contact lists for all
services reporting to the Executive Leadership Team. Manage Action
Items for the Executive Leadership Team including conducting
initial review for accuracy/completion, assignment to services,
tracking/collecting responses, routing for second-level and final
level review, and routing for final submission. Work Schedule:
Full-time; Monday - Friday 8:00am-4:30pm Virtual: This is not a
virtual position. Position Description/PD#: Secretary (OA)/PD05096A
Financial Disclosure Report: Not required Requirements Conditions
of Employment You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after
12/31/1959 You may be required to serve a probationary period
Subject to background/security investigation Selected applicants
will be required to complete an online onboarding process
Participation in the seasonal influenza vaccination program is a
requirement for all Department of Veterans Affairs Health Care
Personnel (HCP) Participation in the Coronavirus Disease 2019
(COVID-19) vaccination program is a requirement for all Veterans
Health Administration Health Care Personnel (HCP) - See "Additional
Information" below for details. Qualifications To qualify for this
position, applicants must meet all requirements by the closing date
of this announcement, 05/16/2022. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS
grade any time in the past 52 weeks must also meet time-in-grade
requirements by the closing date of this announcement. For a GS-09
position you must have served 52 weeks at the GS-07. The grade may
have been in any occupation, but must have been held in the Federal
service. An SF-50 that shows your time-in-grade eligibility must be
submitted with your application materials. If the most recent SF-50
has an effective date within the past year, it may not clearly
demonstrate you possess one-year time-in-grade, as required by the
announcement. In this instance, you must provide an additional
SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees
applying for reinstatement as well as current employees applying
for Veterans Employment Opportunities Act of 1998 (VEOA)
appointment. You may qualify based on your experience and/or
education as described below: Specialized Experience: You must have
one year of specialized experience equivalent to at least the next
lower grade GS-07 in the normal line of progression for the
occupation in the organization. Examples of specialized experience
would typically include, but are not limited to: executive
administration, training staff, policies, written and oral
communications, running reports, providing meeting minutes,
maintaining electronic calendars, and scheduling. You will be rated
on the following Competencies for this position: Administration and
ManagementClericalCustomer Service (Clerical/Technical)Manages and
Organizes Information Experience refers to paid and unpaid
experience, including volunteer work done through National Service
programs (e.g., Peace Corps, AmeriCorps) and other organizations
(e.g., professional; philanthropic; religions; spiritual;
community; student; social). Volunteer work helps build critical
competencies, knowledge, and skills and can provide valuable
training and experience that translates directly to paid
employment. You will receive credit for all qualifying experience,
including volunteer experience. Note: A full year of work is
considered to be 35-40 hours of work per week. Part-time experience
will be credited on the basis of time actually spent in appropriate
activities. Applicants wishing to receive credit for such
experience must indicate clearly the nature of their duties and
responsibilities in each position and the number of hours a week
spent in such employment. Physical Requirements: The work requires
sitting, walking, standing bending and carrying of light items such
as papers, binders and books. Pace is fast and possibly at times,
stressful. Auditory acuity to transcribe dictation is necessary.
Visual acuity to accurately transcribe information into reports is
essential. For more information on these qualification standards,
please visit the United States Office of Personnel Management's
website at
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education There is no educational substitution at this grade level.
Note: Only education or degrees recognized by the U.S. Department
of Education from accredited colleges, universities, schools, or
institutions may be used to qualify for Federal employment. You can
verify your education here: http://ope.ed.gov/accreditation/. If
you are using foreign education to meet qualification requirements,
you must send a Certificate of Foreign Equivalency with your
transcript in order to receive credit for that education. For
further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Additional Information Receiving Service Credit or Earning Annual
(Vacation) Leave: Federal Employees earn annual leave at a rate (4,
6 or 8 hours per pay period) which is based on the number of years
they have served as a Federal employee. Selected applicants may
qualify for credit toward annual leave accrual, based on prior work
experience or military service experience. This credited service
can be used in determining the rate at which they earn annual
leave. Such credit must be requested and approved prior to the
appointment date and is not guaranteed. The Interagency Career
Transition Assistance Plan (ICTAP) and Career Transition Assistance
Plan (CTAP) provide eligible displaced Federal/VA competitive
service employees with selection priority over other candidates for
competitive service vacancies. To be qualified you must submit
appropriate documentation (a copy of the agency notice, your most
recent performance rating, and your most recent SF-50 noting
current position, grade level, and duty location) and be found
well-qualified for this vacancy. To be well-qualified: applicants
must possess experience that exceeds the minimum qualifications of
the position including all selective factors, and who are
proficient in most of the required competencies of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career
Transition Resources website at
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional
vacancies. To ensure compliance with an applicable preliminary
nationwide injunction, which may be supplemented, modified, or
vacated, depending on the course of ongoing litigation, the Federal
Government will take no action to implement or enforce the COVID-19
vaccination requirement pursuant to Executive Order 14043 on
Requiring Coronavirus Disease 2019 Vaccination for Federal
Employees. Therefore, to the extent a VA job announcement includes
language requiring applicants to be fully vaccinated against
COVID-19 pursuant to Executive Order 14043, that requirement does
not currently apply to this Job Announcement. VA may request
information regarding your vaccination status, if selected, for the
purposes of implementing other workplace safety protocols, such as
masking, physical distancing, testing, travel, and quarantine. If
you are unable to apply online or need to fax a document you do not
have in electronic form, view the following link for information
regarding an Alternate Application.
Keywords: Veterans Affairs, Veterans Health Administration, Long Beach , Secretary (OA), Other , Long Beach, California
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