Procurement Specialist

Company: The People Concern
Location: Los Angeles
Posted on: May 30, 2025

Job Description:

Role: Procurement SpecialistReports to: Senior Director Facilities OperationsProgram: 9005- Operations Department: ProcurementLocation: Arlington Administration - 2116 Arlington Ave., Suite 100, Los Angeles, CA 90018Setting: 100% OnsiteSchedule: Monday - Friday, 8am - 4:30pmStatus: Full-time/Non-Exempt/Non-ManagementBenefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan, Employee Assistance Program (EAP), etc.Openings: 1SUMMARY:The Procurement Specialist performs a variety of assignments associated with purchasing, reviewing and analyzing vendors and vendor documents, documenting cost analysis, evaluating and ensuring adherence to contracts and grants requirements and that City, state, and federal laws are being followed. The person in this position will serve as the administrator of purchasing management for the organization's private and institutional grants and will ensure that systems are in place which provide for meeting the needs of programs and other departments. Will also ensure that purchasing practices are conducted in an ethical, responsible and coordinated manner in accordance with the organization's policies and procedures. Essential Duties and Responsibilities:

• Coordinate and assess the needs of various program and administrative departments to better assist with utilization of grants
  
• Prepare purchase orders for various departments and facilities, then submit for management approval
  
• Work with the Senior Director of Facilities Operations to assist with identifying eligible use of funds for program participants
  
• Purchase and research items for the agency via credit card or check request and ensure that the goods are delivered efficiently to the proper address
  
• Maintain open lines of communication between People Leaders, staff, vendors, and contractors
  
• Develop and maintain reports for purchases that are tied to specific contracts, grants, and/ or other projects
  
• Work with Programs and Finance to ensure purchasing for clients is in alignment with budgets and contract criteria, then relay the availability of funds to People Leaders
  
• Properly code all invoices with correct expense, project, and department information on check requests to be submitted to Account Payable for processing
  
• Attend contract management meetings to discuss the needs of departments pertaining to client related expenses
  
• Perform any other duties as requested Qualifications:
  • A college degree in business administration, health, or human services. Alternatively, work experience and education that meet these requirements
  • Experience working in homeless services and non-profit organizations
  • 3 to 5 years of progressive experience in managing procurement and purchasing goods and services for retail or facility operations
  • Experience in developing systems to organize resources and achieve successful logistical outcomes
  • Ability to understand and apply funder and contractual compliance requirements
  • Ability to perform mathematical and data processing tasks rapidly and accurately
  • Strong administrative skills with significant attention to detail
  • Understanding of financial systems and processes
  • Computer skills with proficiency in Microsoft Office software (Word and Excel)
  • A highly motivated self-starter, with ability to coordinate multiple projects/tasks at once
  • Possess excellent verbal and written communication skills, interpersonal skills, and ability to work both individually and as part of a team
  • Possess problem solving and conflict resolution skills and exercises professional judgment
  • Flexible, adaptable, and capable of working in a fast paced, professional environment.
  • Must maintain and execute confidential information using HIPAA standards
  • Must have reliable transportation Work Environment:
    • Combination of field and office environment
    • May necessitate working in busy and loud environments
    • May be exposed to elements like cold, heat, dust, noise and odor
    • May need to bend, stoop, twist, and sit throughout the day EXPECTED BEHAVIORS OF ALL STAFF
      
    • Act as a role model
    • Demonstrate a sense of responsibility
    • Continuously learn and improve
    • Acknowledge your own areas of improvement
    • Hear and provide honest, specific and direct feedback
    • Create an environment where everyone is welcomed valued and respected
    • Collaborate Equal Opportunity Employer The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job basedon job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws. About the People Concern The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
      
      With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
      
      The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities. Benefits & Perks
      • Medical Insurance
      • Vision Insurance
      • Dental Insurance
      • Retirement Planning (403b) & Matching
      • Paid Holidays
      • Paid Vacation Days
      • Paid Sick Days
      • Employee Assistance Plans (EAP)
      • TELUS Health
      • Flexible Spending Account (FSA)
      • Basic Life / Accidental Death & Dismemberment (AD&D)
      • Voluntary Short- and Long-Term Disability
      • Voluntary Pet Insurance
      • Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
      • The People Concern University & Certificates
      • Corporate Discounts
        Required
        Preferred

        Job Industries

        • Other

Keywords: The People Concern, Long Beach , Procurement Specialist, Other , Los Angeles, California